Print & Digital Records Management in Dubai
Back Office – one of the foremost records management companies in Dubai and UAE – specializes in building robust, intuitive and secure information databases for businesses, companies and organizations.
We are a full-service BPO company providing a broad range of business processing and support services to the UAE market for over a decade. Our cost-effective and scalable solutions can be tailored to suit the varying needs of small, medium, and large companies in Dubai and the UAE.
State-of-the-art record management systems and facilities
Our record management services are aimed at helping organizations manage their internal and external records, and protect the confidentiality, integrity and quality of all their historic and present data.
Our company uses the latest technological infrastructure to securely store physical and digital data while making it easily accessible and retrievable for client use. Our information security systems are certified by ISO 27001:2013, which guarantees that our processes and systems are built according to the strictest industry standards.
For increased security, our file management facilities are equipped with sophisticated access controls and CCTV technologies, complemented by climate-controlled vaults that ensure optimum environment setting for safekeeping of all records and media storage devices. Access to our facilities is strictly controlled and monitored, and we have security personnel keeping everything in check on a 24/7 basis.
Key benefits of effective data management
Data management allows organizations to function optimally by providing them with crucial information right when they need it. Safekeeping physical and digital documents, be it financial, legal, or daily transactions, gives organizations a comprehensive view of their processes, growth, and position in the market. It provides executives, board members, and shareholders with complete information that will help them in the decision-making process.
Records Management Services
Maintenance and preservation of official records is a time consuming and expensive task when done on your own. Whether you are a small business or a large enterprise, record management can be nerve-wracking for your employees, draining most of their energy and affecting the overall productivity of your workers.
In the current age of technology, your company cannot afford to lag behind. Therefore, Back Office offers exceptional record management services. Our digital record management solutions are one of the top-notch storage and archiving services in UAE. We understand the need to manage sensitive data and the importance of long-term storage for critical future references.
State-of-the-art Record Management Facility:
Our approach to managing official data files meets all the international standards of record management and storage. We have fully equipped and highly secure custom-made facilities to fit any size of data. Whether its physical data or intellectual property, our trained workers can handle all sorts of information effortlessly leaving you stress-free.
From small scale local businesses to multinational companies, we offer tailor-made services for a variety of clients. Each and every organization has different demands and expectation, and we have the right knowledge, experience and equipment to cater to their needs.
What is records management?
Record management system (RMS) refers to the management of record for an organization throughout the record-life cycle. There are various activities that are undertaken during records management. These activities include efficient and systematic control of the formation, preservation and obliteration of the records along with the business transactions associated with them. It means that from the time data is entered into the system till the time it needs to be destroyed, it all comes under the umbrella of the record management system. In addition, it includes reproduction of written materials, forms, filing records, microfilms, retention, and related services. There are different types of records that need to be maintained such as:
- Personal record
- Correspondence record
- Accounting record
- Legal record
- Miscellaneous record
The type of record the company has depends on the nature of business it is involved in. But irrespective of the type of record, preservation of company’s record is a crucial task and it needs to be done carefully. It is because all company operations are dependent on RMS. If it is not done appropriately, the company will not be able to function. For instance, in case of banks, there are various kinds of records associated with each customer. Customer’s personal information, transaction information, past account balance record and many others. If this data is not handles properly then it can create hindrance in future transactions. Therefore, it clearly shows the significance of record management.
Maintenance and preservation of official records is a time consuming and expensive task when done on your own. Whether you are a small business or a large enterprise, records management can be nerve-wracking for your employees, draining most of their energy and affecting the overall productivity of your workers.
In the current age of technology, your company cannot afford to lag behind. Therefore, Back Office offers exceptional record management services. Our digital record management solutions are one of the top-notch storage and archiving services in UAE. We understand the need to manage sensitive data and the importance of long-term storage for critical future references.
It is not easy for professionals to distinguish between document and record management. It creates confusion in their minds when it comes to maintaining corporate data. Some believe that document management is same as records management. This is the reason why employees of various organizations couldn’t differentiate between the two. Although these two ideas are overlapping but there are significant characteristics that sets them apart. And for any kind of business, record management is as important as document management.
Document management refers to the regular exchange, storage and modification of physical files and electronic media. It involves decreasing unnecessary information and offers quick retrieval of important files. This enables businesses to organize documents leading to improved workflow.
On the contrary, records are a particular set of documents that should be preserved for future reference. They require fixed standards and special policies for storage and must be handled by professionals. Such files should be classified properly for quick and easy retention. Records management is not only associated with the storage of documents but also includes the disposal of old and unwanted files.
Records Management Policy
It is one of the responsibilities of the organizations to document and maintain a records management policy. As the record of any business is crucial so its maintenance and management should also be done with top most priority. Such policy is endorsed by the highest level management therefore; it clearly shows its importance. The idea of formulating a record management policy is not new. Bureaucracies have long had organizational policies to keep control of administrative rules and procedures and the records that will be received and produced. Organizations understood the importance of record management long ago but the strictness of the policies depends solely on the business and legal requirements. Another important factor that plays its role in policy formulation is traditional and cultural aspects of the organization.
If you want to have the best record management in Dubai then Back Office is the only name on the top. Back Office – one of the foremost records management companies in Dubai and UAE – specializes in building robust, intuitive and secure information databases for businesses, companies and organizations. Our record management services are aimed at helping organizations manages their internal and external records, and protect the confidentiality; integrity and quality of all their historic and present data. We specialize in storing and managing physical as well as digital records of the customers in custom fitted facilities. These facilities have been designed to contain diversified data in the most efficient manner. Have doubts about the quality of our service? No worries! All our processes have been based on international standards so that we can deliver quality service to our customers. In our understanding, we are the legends of our work as we perform it with full zeal and dedication. We specialize in what we do. You want proof? Ask our customers. The confidence that our customers show in us is the reason for our self-proclaimed brilliance. Most importantly, the range of our customers is not limited; we have customers that are local conglomerates as well as multinationals. It clearly portrays that our record management services have the capability to deal with multiple types of customers and to cater to their differing needs. This is one of the policies we work upon. Never say to no to customers, their need is your responsibility.
The heart of our record management service lies in the expertise of our professionals. Our team is fully equipped to provide the best record management in Dubai. Among all other record management companies, our professionals are the most experienced. The processes involved in record management are quite complicated and detailed which cannot be handled by entities having no or less experience. In our opinion, the size and beauty of the facility is not important when it comes to record and information management. In fact, the diligence with which the processes are performed bears the utmost importance. Well, if you want a trusted record management service provider, come and work with Back Office. We assure you that you will not be disappointed. Learn more about us through Content Updated.
What is the Difference Between Document and Records Management?
Many professionals seem confused when it comes to maintaining corporate data. For some, the term document management is similar to records management. Therefore, employees are unable to differentiate between the two procedures. Although these terms have some overlapping characteristics, there are significant properties that set them apart and each one of them is essential for a business.
Document management vs Record management:
Document management refers to the regular exchange, storage and modification of physical files and electronic media. It involves decreasing unnecessary information and offers quick retrieval of important files. This enables businesses to organize documents leading to improved workflow.
On the contrary, records are a particular set of documents that should be preserved for future reference. They require fixed standards and special policies for storage and must be handled by professionals. Such files should be classified properly for quick and easy retention. Record management is not only associated with the storage of documents but also includes the disposal of old and unwanted files.
Why do you need Record management services?
Record management is one of the main requirements of many government agencies and legal procedures. However, managing piles of paperwork Incorrect storage of meaningful data can lead to numerous issues such as wrong audit reports and other legal issues. It can also cost you a fortune in the form of financial penalties and litigations. Therefore, a strategic record keeping is imperative for every enterprise. It helps to maintain transactions, sales and evidence of activities and can prove to be cost effective in the long run.
From creation to maintenance and archiving, there is a complete lifecycle through which a single file goes through. This helps to implement a strong management system for any firm. The data that is obsolete is discarded during this life span. The rest is preserved for future usage.
BackOffice record management services in Dubai:
Whether your corporate files are physical or electronic, a proper procedure should be design for their maintenance. Therefore, doing it yourself might not be the perfect solution to your record management issues. It is better to hire a professional for this job.
Experts at BackOffice are professional and have years of experience in record management. We are the finest in the entire Dubai when it comes to the preservation of your physical and intellectual property. We deal in both document and record management services to increase the efficiency and longevity of your organization.
Best Records Management
Good data management practices have countless organizational benefits. From decision making to preventing data loss, record management improves business efficiency with immediate analysis and information retrieval. If you are looking for the best record management company in UAE, Back Office is the place for you.
Why Choose Us?
We offer a variety of services to protect and preserve your data. Our experienced staff can handle your external ad internal records maintaining the integrity f the data. This helps businesses maintain confidentiality and avoid thefts and data breaches.
To avail of our record management services, give us a call at 044 327 666 and learn more about us.
For custom-tailored records and information management solutions, get in touch with our specialists through our Contact Us page or call us at +971 44 327 666 (Dubai).!
Records Management System
A business’s growth and profits completely depend on how it is run, the strategies, and the data stored. Once the company collects data, it is then crucial to managing it properly, or losing important information can cost the business huge loss.
This is why, when it comes to records management, both physical and digital, Back Office offers professional services. We have the best teams of experts, who can handle piles of records, manage them periodically, and keep them safe. With us helping you with the data collection and management, know that you are in safe hands.
◈ Benefits Of Records Management
Back Office takes pride in their records management services. We have thorough professionals working on your data once hired; going through each step with care and skill, so no information is lost. Here are the benefits that you can gain from records management:
- Keep Information Confidential
Information in terms of client details, tax record or employee report can directly impact a company’s profits and growth. Thus, this is why, when there are hundreds of employees working for you, keeping such information safe become important yet difficult.
Here is where we can help you. Our experts will keep these important records at a safe location and handle information confidentially, so no important data is leaked.
- Organize and track files
Businesses big or small can have huge piles of data collected and set in an unorganized manner, making it difficult to find documents when needed. We offer to organize your data periodically, place them at a safe location, and keep a track of files, so in the time of need, you can easily find information that is required.
Remember, companies with their data and records organized are the ones who become successful.
- Safe Time and Money
Retrieval of data through un-organized records can cost you both in terms of time, energy, and valuable customers. The time you spend looking for files in piles of old records is actually the time that could have been utilized in other ways to earn profits. Thus, Back Office takes care of all your tedious work, letting a professional handle it all so you can save time and energy, and most importantly, crack deals with new clients.
◈ What are the principles of records management?
Records Management is not a simple task of gathering and organizing data. It rather comes with a purpose if not fulfilled, the goal remains unachieved. Here are the principles of record management:
- Transparency- The objective behind record management should be clear
- Verification- Data that is recorded should have physical evidence
- Classification- All data should be arranged according to the nature of the document
- Elasticity- The data should be collected and preserved as such that in time of need, it can be both expanded or contracted
- Retention of records- Unnecessary documents should be disposed of while important ones should be preserved
- Availability- Record when needed, should be easy to retrieve in future
Back Office is one of the best record management companies amongst all records management Dubai. Thus, if your business is looking for truly professional services at good rates, we are the ones you can trust!
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